PRIVACY POLICY

1. OUR ROLE IN HANDLING INFORMATION

For Client account, order, billing, support, security, and business records, Major Proof determines how information is used for its own business purposes. For guest lists, RSVP questions, event access, meal selections, and similar event information, the Client generally decides what information is requested and how it will be used for the event. Major Proof processes that information to provide the Services to the Client.

Guests should contact the applicable Client first when a request concerns a guest list or RSVP response. Major Proof may refer or forward a Guest request to the Client when necessary to verify the request or determine the appropriate response.

2. INFORMATION WE COLLECT

2.1 Client and Order Information. We may collect a Client's name, email address, telephone number, billing address, event date, event location, time zone, selected package, add-ons, quoted price, payment status, order number, acceptance records, and other information needed to create and manage the project.

2.2 Client Content. We may collect names, photographs, written stories, event schedules, venue information, travel information, registry links, music selections, social links, design preferences, and other materials submitted or approved for an invitation website.

2.3 Guest and RSVP Information. Depending on the choices made by the Client, we may collect a Guest's name, contact information, attendance response, household or party members, plus-one information, event eligibility, meal selection, dietary or accessibility information, messages, and answers to other event-specific questions.

Clients should not request Social Security numbers, financial-account information, government identification numbers, medical records, passwords, or other information unnecessary for event administration.

2.4 Communications. We may collect messages, support requests, approvals, revision instructions, survey responses, and other communications with Major Proof.

2.5 Payment Information. Payments are processed by a third-party payment provider. Major Proof may receive transaction identifiers, payment status, billing contact details, card type, and limited card details such as the last four digits. Major Proof does not receive or store complete payment-card numbers or card security codes.

2.6 Information Collected Automatically. When someone uses the Services, we and our service providers may collect IP address, device and browser type, operating system, referring page, pages or features used, date and time of access, general location derived from IP address, error reports, security events, and similar diagnostic information.

2.7 Information from Other Sources. We may receive information from a Client, an authorized project contact, a payment provider, or another person involved in the event. If someone provides information about another person, that person represents that the disclosure is authorized and appropriate for the event.

3. HOW WE USE INFORMATION

We may use personal information to:

• create, customize, publish, host, and maintain invitation websites;
• receive, organize, display, and export RSVP responses for the Client;
• process orders, confirm payments, provide receipts, and maintain transaction records;
• communicate about project content, revisions, approvals, deadlines, support, and service notices;
• authenticate dashboard access and protect Client and Guest information;
• detect, investigate, and prevent fraud, abuse, unauthorized access, security incidents, and technical failures;
• troubleshoot, maintain, and improve the reliability and accessibility of the Services;
• enforce agreements, resolve disputes, protect legal rights, and comply with applicable law; and
• carry out another purpose disclosed when information is collected or authorized by the person providing it.

Major Proof does not use Guest RSVP information to advertise unrelated products to Guests.

4. HOW WE DISCLOSE INFORMATION

4.1 Clients and Authorized Contacts. RSVP responses and related guest information are made available to the applicable Client and people the Client authorizes. Clients are responsible for protecting exported guest lists, dashboard credentials, and information accessed through their accounts.

4.2 Service Providers. We use third-party service providers to operate and support the Services, including website hosting, data storage, payment processing, email delivery, customer support, document handling, and security. These providers may process personal information as reasonably necessary to perform services for Major Proof, subject to their applicable agreements and privacy practices.

4.3 Legal and Safety Reasons. We may disclose information when we reasonably believe disclosure is necessary to comply with law, legal process, or a valid governmental request; enforce an agreement; investigate fraud or abuse; protect the rights, safety, property, or security of Major Proof or others; or respond to an emergency.

4.4 Business Transactions. Information may be reviewed or transferred as part of a merger, financing, acquisition, reorganization, sale of business assets, or similar transaction, subject to appropriate confidentiality measures and applicable law.

4.5 With Direction or Consent. We may disclose information when the person concerned directs us to do so, when the Client requests an integration or publication, or when consent is otherwise provided.

5. PUBLISHED INVITATION CONTENT

Information intentionally placed on an invitation website may be visible to anyone who has the website address or access credentials, depending on the access settings selected by the Client. Clients should avoid publishing private information unnecessary for guests.

Major Proof does not ordinarily display RSVP responses, guest lists, dashboard information, or payment information on the public-facing invitation website. Clients control how they distribute invitation links and access information.

6. PORTFOLIO AND MARKETING USE

Major Proof does not use a Client's names, personal photographs, invitation website, or private event details in a public portfolio, advertisement, case study, or social-media post unless the Client separately grants clear written or electronic permission.

Declining portfolio permission does not affect the Services. If permission is granted, the Client may withdraw it prospectively by contacting Major Proof. Withdrawal does not require the recall of printed material or third-party sharing that occurred before the request was received.

7. COOKIES AND SIMILAR TECHNOLOGIES

The Services may use cookies, local storage, session technologies, and similar tools reasonably necessary to operate forms, remember preferences, maintain security, prevent abuse, troubleshoot errors, and understand basic service performance.

Major Proof does not currently use personal information for cross-context behavioral advertising or sell personal information. If those practices change, this Policy and any legally required choice mechanisms will be updated before the new practice begins.

8. DO NOT TRACK AND GLOBAL PRIVACY CONTROL

Some browsers transmit "Do Not Track" signals. There is no universally accepted method for responding to every such signal. Because Major Proof does not currently sell personal information or share it for cross-context behavioral advertising, Do Not Track and Global Privacy Control signals do not change the operation of essential hosting, security, form, or diagnostic functions.

If Major Proof later engages in a practice legally requiring recognition of an opt-out preference signal, we will implement the required response before beginning that practice.

9. DATA RETENTION

We retain personal information only for as long as reasonably necessary for the purposes described in this Policy, including providing the Services, maintaining security, resolving disputes, enforcing agreements, and meeting legal, accounting, and tax obligations.

Client Content and RSVP information may be retained during the project and hosting term and afterward as reasonably necessary for backup, security, dispute resolution, legal, accounting, or operational purposes. When information is no longer reasonably needed, Major Proof may delete, anonymize, or remove it from active use. Removal from a public invitation website does not guarantee immediate deletion from backups, version-control history, or restricted archival systems.

The standard hosting term ends on the earlier of sixty days after the event date or eighteen months after initial publication, unless an extension or different written arrangement applies. When the hosting term ends, the invitation website is unpublished and new RSVP submissions are disabled. RSVP information remains available to the Client for read-only access and export for thirty calendar days after the hosting term ends, and the Client is responsible for completing any export it wishes to keep during that period. After the export period, RSVP information and related guest information are scheduled for deletion or anonymization from Major Proof's active systems, subject to limited legal, transactional, security, fraud-prevention, and backup-retention exceptions described in this Policy.

Major Proof retains completed contractual and financial records for seven years, measured from the latest applicable date of final payment, project completion, cancellation or termination, final refund, or final resolution of a payment dispute or chargeback. Retained records are limited to information reasonably necessary to document the transaction, the Client's agreement, payment and refund activity, material approvals or cancellations, and related legal, tax, accounting, security, fraud-prevention, or dispute-resolution obligations. This seven-year retention period does not apply to Client Content or RSVP and guest information, which are governed by the separate retention periods described above. After the applicable retention period, these contractual and financial records will be deleted or anonymized unless longer retention is required by law or reasonably necessary for an active legal hold, audit, investigation, or unresolved dispute.

10. PRIVACY CHOICES AND REQUESTS

Subject to verification and applicable law, a person may ask Major Proof to:

• provide information about the personal information we maintain about that person;
• correct inaccurate personal information;
• delete personal information;
• withdraw a prior optional consent, including portfolio permission; or
• explain or object to a particular use or disclosure.

Requests may be submitted through the contact method displayed on majorproof.com or by replying to an applicable Major Proof order, project, or support email. The request should identify the relevant invitation website or event without including unnecessary sensitive information.

We may need to verify the request and may ask the applicable Client for assistance when the request concerns guest or RSVP information controlled by that Client. We may deny or limit a request when permitted by law, including when information is needed for security, fraud prevention, legal compliance, recordkeeping, dispute resolution, or the rights of another person. Major Proof will not discriminate against someone for exercising a privacy right.

11. CLIENT RESPONSIBILITIES FOR GUEST INFORMATION

Clients are responsible for requesting only information reasonably necessary to administer their event, providing accurate instructions, limiting dashboard access to authorized people, protecting downloaded RSVP files, and using Guest information lawfully.

A Client may not use Major Proof to collect highly sensitive information unrelated to the event, conduct covert surveillance, send unlawful marketing, discriminate unlawfully, or create a misleading or fraudulent invitation website.

12. CHILDREN'S PRIVACY

The Services are designed for adults arranging and attending events and are not directed to children under thirteen. Children under thirteen should not submit personal information directly through the Services.

A parent, guardian, or other adult may provide a child's name, meal selection, attendance information, or photograph as part of a household RSVP or invitation website. If Major Proof learns that personal information was submitted directly by a child under thirteen without appropriate authorization, we will take reasonable steps to delete it or otherwise address it as required by law. A parent or guardian may contact Major Proof regarding a child's information.

13. INFORMATION SECURITY

Major Proof uses reasonable administrative and technical measures designed to protect personal information against unauthorized access, loss, misuse, alteration, and disclosure. These measures may include access controls, authentication, encryption in transit, service-provider safeguards, software maintenance, backups, and monitoring appropriate to the nature of the Services.

No website, transmission, or storage system is completely secure. Major Proof cannot guarantee absolute security. Clients and Guests should not submit unnecessary sensitive information and should promptly report suspected unauthorized access.

14. UNITED STATES OPERATIONS

Major Proof is based in the United States, and information may be processed and stored in the United States or other locations where service providers operate. Privacy protections in those locations may differ from those in a person's home jurisdiction.

The Services are primarily intended for users in the United States. A Client seeking services involving substantial international data-processing requirements must notify Major Proof before placing an order so the parties can determine whether the requested service can be supported.

15. EXTERNAL LINKS AND SERVICES

Invitation websites may contain links to registries, maps, travel providers, accommodations, payment services, social platforms, or other websites not controlled by Major Proof. Those services have their own privacy practices. Major Proof is not responsible for how an external website collects, uses, or protects information after someone leaves the Services.

16. CHANGES TO THIS POLICY

Major Proof may update this Policy to reflect changes in the Services, information practices, technology, or law. The revised Policy will identify a new effective date and version. Material changes will apply prospectively unless law permits otherwise, and Major Proof will provide additional notice when reasonably appropriate.

The version presented with a Client's Order will remain available with the applicable acceptance record. A later version will not retroactively change an accepted Client Service Agreement unless permitted by the agreement or required by law.

17. CONTACTING MAJOR PROOF

Questions, privacy requests, and security concerns may be submitted through the contact method displayed on majorproof.com or by replying to an applicable Major Proof order, project, or support email.

Please do not send Social Security numbers, complete payment-card information, passwords, medical records, or other unnecessary sensitive information in a privacy request.